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Google Apps updates: greatest hits from the last 6 months

September 19, 2010 0 Comments Google Apps

In the past six months, over 50 new features have been rolled out to Google Apps. Here are the ones customers have found most useful:

Upload any file to Google Docs
Google Apps users can easily upload and securely share any type of file internally and externally using Google Docs. You get 1 GB of storage per user, and you can upload files up to 250 MB in size. Now accessing your work files doesn't require a connection to your internal office network. Nor do you need to email files to yourself, carry around a thumbdrive, or use a company network drive – you can access your files using Google Docs from any web-enabled computer.

Enterprise mobile device management features
Google Apps administrators can use new mobile device management capabilities for iPhone, Nokia, and Windows Mobile devices to remotely wipe data from lost devices, lock idle devices after a period of inactivity, require device passwords of variable complexity, and more.

The Google Apps Marketplace
The Google Apps Marketplace allows administrators to discover and purchase integrated third party cloud applications and deploy them to their domains. Applications listed in the Google Apps Marketplace integrate with Google Apps using open protocols. Once added, they then can be easily managed from your domain's control panel and accessed by users through the same links as the Google Apps suite.

Google Apps Migration for Microsoft Exchange Tool
The new Google Apps Migration for Microsoft Exchange tool simplifies migration of email, calendar and contacts from both hosted and on-premise Microsoft Exchange to Google Apps. With this tool, admins can do multiple migrations in parallel, centrally manage migration without end user involvement, and migrate email, calendar or contacts from Microsoft Exchange 2003 or 2007.

Two-way calendar sync in Google Apps Connector for BlackBerry Enterprise Server
Google Apps Connector for BlackBerry Enterprise Server now allows two-way calendar sync. Users can accept/decline meetings, schedule new meetings, move meeting times and add/remove meeting attendees in Google Calendar from their Blackberry devices.

Early adopters: transition to the new infrastructure for Google Apps accounts

September 19, 2010 100 Comments Google Apps

In May we announced details about changes to the Google Apps accounts infrastructure that would allow access to other Google services beyond the core suite of messaging and collaboration apps. This change will let users access many new services such as Blogger, Reader, Google Voice and calling-in-Gmail (US only), Picasa Web Albums, AdWords and iGoogle from their Google Apps accounts.

The ability to opt in to the new infrastructure for Google Apps is now open for early adopters who meet the early adopter eligibility criteria and is currently being rolled out over the next few days.

Early adopters won’t see the following functionality before the new infrastructure is feature-complete:
- Administrators do not yet have the ability to turn off access to any of these additional services as they can today for applications in the core suite.
- A few applications are not compatible with the new infrastructure at this time including Google Health, PowerMeter, YouTube, Web History, Buzz and Profiles.

Editions included:
Standard, Premier and Education Editions

Languages included:
US English Only

How to access what's new:
In order to see the new option in the control panel to become an early adopter, your domain must meet the eligibility criteria:
- Your organization needs to be using the U.S. English version of the Google Apps control panel, and all of your users must have their language set to English.
- Your organization must not be using SAML for single sign-on.
- Your organization must not have users with conflicting accounts that access Google advertising products or Google Voice.
- Your organization must be using Google Apps Standard Edition, Premier Edition, or Education Edition.
- The new infrastructure is not yet available in all countries.

- Additional applications beyond the core suite are not covered by Google Enterprise support or the 99.9% uptime guarantee. However, many services have self-service online help resources, and a subset (such as AdWords) offer enhanced support options.
- A small fraction of Google Apps users have created personal Google Accounts based on their organization’s Google Apps email addresses. Users in this situation will need to rename these “conflicting accounts” during the transition process, and we’ll help these users make the necessary changes.


Multi-domain management now available in Google Apps

June 24, 2010 4 Comments Google Apps

Google Apps administrators can now manage multiple domains from one control panel in Google Apps. Users from different domains preserve their original email address, but all users are on the organization's global address list, and calendars, docs and sites can be shared throughout the entire organization.

Editions included:
Premier and Education Editions

Languages included:
US English only

How to access what's new:
Admins can now add additional domains in the Control Panel under ‘Domain Settings’ by adding the domain name in the text box. For these domains, admins will still have to verify domain ownership just like the primary domain. 

To add another domain:
1. In the Google Apps Control Panel, click ‘Domain settings’, then ‘Domain names’.
2. Click ‘Add a domain or a domain alias’.
3. Enter the domain name that you want to add in the text box.
4. If you just want to add the domain as a domain alias, enable the checkbox ‘Make this domain an alias of my primary domain’.
5. Click ‘Continue and verify domain ownership’ to verify ownership of the domain
6. Follow the instructions to verify domain ownership and set up email delivery.

- After adding a domain, when admins now create a new user, they will have the choice to create the user with or
- This feature is only available to domains using the ‘Next Generation’ version of the Control Panel. To enable this version in the control panel, click ‘Domain settings’ > ’General’ and ensure the checkbox ‘Next generation (US English only)’ is enabled.
- These changes are gradually rolling out and will happen in the next few days.

Note: It is not currently possible to merge existing Google Apps accounts. For more information on what is supported by multi-domain management, please visit the Help Center.

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